Meetings belong to boards, and board members see the meetings of their boards - no one else's. The Financial Board's business stays on the Financial Board.

ChairandSecretaryare badges on a board member, not separate accounts. Only they create meetings and set the agenda.

Release a meeting and every participant knows - by email and in their in-app inbox. Mentions, task assignments, and document updates arrive the same way.

Every file lives with its meeting, and every update creates a new version. Earlier versions stay available, alongside the comments made on them - nothing overwritten, nothing lost.

Board members read, comment inline, and @mention a colleague to pull them in. Private notes stay private to their author; shared comments belong to the board.

Mark a file Confidential or Highly Sensitive and it becomes view-only: readable in the app, watermarked with the reader's identity, and never downloadable - not even by an administrator.

When an item is ready, the Chair opens the vote: For, Against, or Abstain. Votes open one at a time, so the board decides each item in turn - and a closed vote never reopens.

A member with a stake in the outcome declares a conflict of interest. The declaration is irrevocable, removes any vote already cast, and is itself recorded. The result lands in the minutes automatically.

The Secretary drafts the minutes with every decision and tally already in place. The Chair can send them back for changes; only the Secretary finalizes. Finalizing freezes each vote as it was cast - a later re-vote can never rewrite the record.

The record becomes a generated PDF, with confidential items withheld as closed session. Decisions become assigned tasks with owners and due dates, tied to the agenda item they came from.